Hirerfaq

Compliance & Information Center

Using these forms and supporting info will help you run a legally compliant screening program. Of course, you should always consult experienced legal counsel to be fully compliant.

FCRA Certified Technicians & Consultants

To help ensure our clients run a legally compliant screening program, members of our team who interface with customers are required to earn their FCRA Certification from the National Association of Professional Background Screeners.

Disclosure & Authorization Forms

  • When providing these forms to your candidate, you will need to start with the FCRA Summary of Rights followed by the FCRA Disclosure.
  • Provide the FCRA Disclosure form as a stand-alone document, separate from any other forms. If your background checks includes employment verifications, education verifications or professional references, you must also provide the investigative consumer report disclosure as a stand-alone document.
  • If your candidate lives in California, you must also provide a California Investigative Consumer Report Disclosure. This document must also be presented as a stand-alone document, separate from all other forms.
  • If your candidate lives in MA, MN, NJ, NY, WA, you must also provide the Additional State Disclosures form.
  • If your candidate lives in San Francisco, you must also provide the San Francisco Fair Chance Ordinance Disclosure.
  • Once you have provided the required disclosures, you can then provide the authorization form. You must obtain their signed authorization form before their background check can be processed.
  • Before using these documents from our website, please get approval from your legal counsel. SafestHires expressly disclaims any warranties or responsibilities or damages associated with or arising out of the information provided in, or the use of, these sample documents.

FCRA Summary of Rights

FCRA Candidate Disclosure

Investigative Consumer Report Disclosure

California Investigative Consumer Report Disclosure

Additional State Disclosures – MA, MN, NJ, NY, WA

San Francisco Fair Chance Ordinance Disclosure

Candidate Authorization Form

FMCSA Drug & Alcohol Clearinghouse Authorization Form

Other Compliance Forms

  • Below you will find a sample Pre-Adverse Action notice and a Sample Adverse Action notice.
  • We offer a fully compliant and automated Pre-Adverse / Adverse process in our system at no cost to our clients.
  • Before using these documents from our website, please get approval from your legal counsel. SafestHires expressly disclaims any warranties or responsibilities or damages associated with or arising out of the information provided in, or the use of, these sample documents.
  • Additionally, please be sure to follow these guidelines.
  • If your candidate lives in New York City of Los Angeles, you must complete and send with the Pre-Adverse notice the individualized assessment form form that city. See forms below.
  • If your candidate lives anywhere else, you must type into the notice the specific reason for initiating Pre-Adverse Action.
  • After sending the Pre-Adverse notice, you should wait at least 10 business days before sending the final Adverse notice.
  • If your candidate files a dispute or if they submit an explanation, you should wait 10 business days from when this occurs before sending the final Adverse notice (if final Adverse will be sent).
  • If your candidate lives in Los Angeles, you must include the completed Los Angeles invidiualized assessment form with the final Adverse notice.

Notice to Users of Consumer Reports

Pre-Adverse Action Notice

Adverse Action Notice

Candidate Dispute Form

New York City Assessment Form

Los Angeles Assessment Form

Definitely Implement This Federal Guidance

Background Checks: What Employers Need To Know

Definitely Follow This Guidance From The EEOC

Using Consumer Reports: What Employers Need To Know

Definitely Follow This Guidance From The FTC

HOME
PRICING
ABOUT US
COMPLIANCE
ATS INTEGRATIONS
CONTACT US
Log In
Sign Up